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Posted: Thursday, April 13, 2017 10:40 AM

Executive Assistant (EA) performs a variety of high level, confidential professional and administrative functions in support of the Chief HR and Administrative Officer (CHRAO). Additionally, the EA manages the global employee database and provides administrative support for various HR functions carried out by the members of the Global Human Resources (GHR) team. Another key role of the Executive Assistant is to conserve the CHAROA?s time and focus, and ensure appropriate communication between the CHARO, key internal and external executives, field operations, and employees.Manages CHRAOA?s day:to:day activities including calendar management, arranging conference calls and meetings, compiling and disseminating meeting background information and ensuring effective time managementEstablishes appointment priorities and sets up appointments as appropriateWorks closely with the travel office to arrange all local, domestic and international travel, including managing travel agendas and materials, preparing expense reports for reimbursements, reconciling expenses and keeping up:to:date with Jhpiego policies for travel and business related activitiesProcess all HR related invoices for payment through SAP systemWork with Contracts Management and Compliance Division to process all HR contractual documentsMaintain the employee database working with in:country staff to ensure employee data is up to date at all timesLocates, assembles and prepares oral and written presentation material using multiple data sources including designing and produces articles, multimedia presentations, charts, reports, invitations, announcements, etc. Requests information and actions on behalf of CHRAO and ensure that these requests are fulfilled efficiently and effectivelyComposes complex correspondence requiring understanding of JhpiegoA?s mission, priorities and CHRAOA?s roleManages high level relationships with internal and external global and domestic partnersIn CHRAOA?s absence ensures that requests for action or information are relayed to appropriate staff membersEnsures and maintains confidentiality of all sensitive information Performs varied secretarial duties requiring knowledge of office routines and an understanding of the organizationA?s programs, priorities and, procedures related to the work of the officePrepare annual merit increase memos for CHRAOA?s signature and distribute to staffEnsure 120:day reviews are completed on time and forms are completed and filedMakes improvements in office routines and procedures to increase effectiveness and efficiencyMaintains an efficient and effective filing system for all contact information and correspondenceAssist with organizing HR related events and meetings including morale events and BBLsRespond to HR related requests from organizational info mailbox 5+ years senior level administrative management experienceBA preferredExperience working on a wide variety of special projects and special assignmentsHighly motivated, energetic, independent self:starter with strong service orientationDemonstrated ability to be proactive and work with little directionHighly organized with keen attention to detail and ability to prioritize multiple responsibilitiesAbility to interact with staff in a fast paced environment, remaining flexible, proactive, resourceful and efficientStrong oral and written communication skillsAware of and sensitive to working in multiple socio:economic settings and with multi:cultural groups in a developing country environmentProficiency in MS Office with particular expertise in the use of presentation softwareExperience with SAP or applicant tracking system such as iCIMS, Taleo preferredAbility to use technology to create administrative efficiencies and an interest in staying technically current and mastering new software or university on:line systemsFluent French or Spanish language skills preferred


• Location: Baltimore

• Post ID: 20961938 baltimore is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017