Posted: Tuesday, May 2, 2017 1:22 AM
Administrative Assistant (Part-time), International Education, Academic AffairsGeneral purpose: Provides administrative support for the Office of International Education.Summary of Essential Functions* Coordinates administrative tasks for office* Serve as Designated School Official for Department of Homeland Security's SEVIS system and perform basicF-1immigration tasks* Serve as reception for officeEssential Duties & Responsibilities:* Serve as front reception for office; greet students/guests, answer questions, and make appropriate referrals* Maintain all student and office files* Handle mail, main telephone line, office supply orders, work orders, and other clerical tasks* Coordinate PeopleSoft functions, as well as other internal databases and spreadsheets for study abroad/exchange and international students; generate data and reports* Update and maintain International Education website* Assist office with event and meeting planning, including space reservations, food orders and technology* Organizes and develops materials, such as agendas, minutes, spreadsheets and electronic presentations* Set appointments and make travel arrangements and itineraries for staff and/or guests* Assist Assistant Director of Off Campus Study with study abroad application processes* Assist Assistant Director with basic F-1 immigration and SEVIS tasks, such as travel signatures and registering students.* Assist with marketing and social media* Process office expenses and reconcile operations budget* Perform other related duties and projects as assignedKnowledge, Skills, and Abilities* Knowledge of: office and administrative coordination and procedures in higher education* Skills: interpersonal both in writing and speaking; strong planning and problem solving skills; proficient in Microsoft Office, Excel, PowerPoint, social media, and databases* Ability to: handle many tasks in a busy office independently and collaboratively; manage time and work efficiently; work in a diverse environmentMinimum qualifications:* Bachelor's degree* Relevant experience in an office settingPreferred Qualifications:* PeopleSoft experience* Experience with F-1 visa regulations, international programs, and international students* Graphic design and web page maintenance skillsConditions of Employment:* Conditions: Background CheckPosted by StartWire. Apply now!.
• Location: Baltimore
• Post ID: 21631228 baltimore