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Posted: Friday, February 23, 2018 5:55 AM

Purpose of Position The Academic Program Coordinator serves as the primary point of contact for all academic-related items, managing the department's two programs of study: the B.A. degree and the Ph.D. degree in Psychological and Brain Sciences. This position works closely with the Department Chair, Director of Graduate Studies, Director of Undergraduate Studies, and the Administrative Manager to ensure successful oversight of the academic programs. This position also serves as the departmental liaison for University- and/or Arts & Sciences-related activities and assists with the implementation of new academic policies and procedures. This position supervises the department's Academic Program Assistant. There is a minor amount of evening work required for this position as it relates to student-oriented activities that occur during the course of the academic year. Essential Duties & Responsibilities Performance Management: Conduct interviews and make recommendations for hire for Academic Program Assistant staff position Performance evaluations for direct report Make salary increase recommendations for direct report to Administrative Manager Provide support for training and development of direct report Prioritize and direct work effort as necessary Graduate Program Management Oversee each graduate student's progress through the Ph.D. program from matriculation to graduation Coordinate preparation of annual student evaluation letters Track each student's completion of degree requirements Submit grades Set up graduate board oral defenses and complete and submit all required forms appropriately Complete and submit all required forms/correspondence for graduating students Maintain accurate and organized files for each graduate student Organize and create agenda for monthly graduate student steering committee meetings; circulate minutes from previous meetings Work closely with Director of Graduate Studies, Department Chair, and Administrative Manager to assign graduate teaching assistants each semester; communicate assignments to instructors and students Undergraduate Program Management Advise undergraduates as appropriate regarding course offerings and/or major requirements Organize undergraduate steering committee Coordinate department's annual commencement event Answer questions from prospective undergraduate students Coordinate, process, and gather materials for annual undergraduate academic awards; request award checks and notify recipients Course Management Use production SIS to maintain and edit course offerings Request, organize, and maintain undergraduate- and graduate-level courses for entire year Assist in course approval and maintenance processes for summer and intersession course offerings Organize room requests for general pool and department-controlled spaces Graduate Admissions Update admissions-related information on the departmental website as necessary Answer questions from prospective applicants about the graduate program Receive and process applications using online application system Coordinate faculty discussion regarding "short list" applicants Arrange two recruitment/interview weekends for "short list" applicants (including travel and lodging, meals, meeting itineraries, and other logistics for each candidate) Process decision letters with assistance from Administrative Secretary Arrange for matriculating students' arrival Orient new students upon arrival (disseminate information on housing, banking, course selection, registration, parking, etc) Sona Systems Register students for experiments Place experiments online Ensure students' paperwork is in order Complete reports at the end of each semester to ensure that students receive credit Maintain Sona database Data Requests Compile student- or course-related data as requested and return complete information to requestor Qualifications High school graduate or equivalent and three years administrative/academic related experience required, preferably in a higher education academic department setting. Additional education may be substituted for experience. Bachelor's degree preferred. JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Knowledge and Skill Excellent interpersonal skills and a commitment to the academic success of our students Excellent time management skills and attention to detail; ability to multitask and sometimes work under pressure deadlines Ability to work in a diverse multicultural setting. Knowledge of MS Office suite (Word, Excel, Powerpoint), email software (MS Outlook or similar), instant messenger program (MS Lync or similar), Adobe, internet browser, electronic calendaring system (Google calendar or similar), SIS (self-service and production environments), and WordPress (or similar content management system). Role/Level/Range: ATO/2/OEStarting Salary Range: $16.91-$23.25 per hourEmployee group: Full timeSchedule: M-F, 8:30a - 5:00pEmployee subgroup: Non-ExemptLocation: Baltimore, MDDepartment name: Psychological & Brain SciencesPersonnel area: Krieger School of Arts & Sciences The successful candidate(s) for this position will be subject to a pre-employment background check. If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711. The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly. During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office. Equal Opportunity EmployerNote: Job Postings are updated daily and remain online until filled. EEO is the LawLearn more: legal information Facility Homewood Campus Personnel Area School of Arts & Sciences

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Company: Johns Hopkins University

• Location: Baltimore

• Post ID: 31030257 baltimore is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018